Paying a Bill

Once you've paid a vendor, record the payment in Acusheet to clear the bill from your payables and update your bank balance.

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How to Record a Bill Payment

1. Go to Purchases → Bills
2. Open the bill you want to pay
3. Click Record Payment
4. Fill in the payment details
5. Click Save

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Payment Fields

Field	Required	Description
Payment Date	Yes	Date you made the payment
Amount	Yes	Amount paid. Defaults to full outstanding balance.
Payment Account	Yes	The bank or cash account you paid from
Payment Mode	No	Bank transfer, cheque, cash, card, etc.
Reference	No	Your bank transaction reference
Notes	No	Internal notes about this payment

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Partial Payments

If you're paying part of the bill now and the rest later:

1. Enter only the amount you're paying now
2. Save — the bill moves to Partially Paid
3. Repeat when you pay the remainder

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What Happens in the Books

When a bill payment is recorded:

1. Accounts Payable is debited (what you owe decreases)
2. Bank / Cash account is credited (money goes out)
3. The bill status updates automatically

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Frequently Asked Questions

Can I pay multiple bills with one payment?
You'll need to record separate payments for each bill. If you made one bank transfer to cover multiple bills, split the payment across each bill individually.

What if I overpaid a vendor?
Record the full amount paid. The overpayment creates a credit against the vendor. Use a Debit Note to formally record the vendor credit and apply it to a future bill.

Can I pay a bill in a different currency than the bill?
Bills are paid in their own currency. Exchange rate differences at the time of payment are automatically recorded as foreign exchange gain or loss.