Recording a Made Payment

Made Payments let you record money going out to vendors — either linked to a specific bill or as a standalone payment made in advance.

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Option 1: Record from a Bill (Recommended)

The easiest way is directly from the bill. See Paying a Bill.

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Option 2: Record a Standalone Made Payment

Use this when you pay a vendor before receiving a bill, or when you make advance payments.

1. Go to Purchases → Made Payments
2. Click New Payment
3. Fill in the details
4. Click Save

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Made Payment Fields

Field	Required	Description
Vendor	Yes	The contact you're paying
Date	Yes	Date the payment was made
Amount	Yes	Total amount paid. Supports decimals.
Payment Account	Yes	Bank or cash account you paid from
Payment Mode	No	Bank transfer, cheque, cash, card, etc.
Reference	No	Bank transaction reference
Bill	No	Link to a specific bill (applies balance)
Notes	No	Internal notes

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What Happens in the Books

When a made payment is saved:

1. Accounts Payable is debited (what you owe reduces)
2. Bank / Cash account is credited (money goes out)

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Frequently Asked Questions

What if I paid multiple vendors in one bank run?
Record each vendor payment separately. The bank account balance will reduce by the correct total across all entries.

Can I record a payment for a vendor not yet in my contacts list?
You'll need to add the vendor as a contact first before recording the payment.

Can I record a payment in a foreign currency?
Yes — select the currency and enter the exchange rate. Foreign exchange differences are calculated automatically.