Understanding Reports
Reports in Acusheet give you a clear picture of your business's financial health. They pull directly from your posted transactions — so they're always up to date.
Where to Find Reports
Click Reports in the left sidebar. Reports are grouped by category. Use the category tabs to filter, or search by name to find a specific report instantly.
Report Categories
Financial Statements
Core accounting reports — the foundation of your books.
| Report | What It Shows |
|---|---|
| Profit and Loss | Revenue, costs, and expenses over a period — shows net profit or loss |
| Balance Sheet | Assets, liabilities, and equity at a specific date — your company's net worth |
| Trial Balance | All account balances (debits and credits) at a point in time — confirms books balance |
| Statement of Cash Flows | Cash inflows and outflows split into operating, investing, and financing activities |
Sales
Analyse your revenue in detail.
| Report | What It Shows |
|---|---|
| Sales Summary | Overview of all sales activity over a period |
| Sales by Customer (Summary) | Total sales per customer over a period |
| Sales by Customer (Detailed) | Full invoice-level breakdown per customer |
| Sales by Item (Summary) | Total sales per product/service over a period |
| Sales by Item (Detailed) | Full line-item breakdown per product/service |
Purchase & Expense
Track what you're spending and with whom.
| Report | What It Shows |
|---|---|
| Purchase Summary | Overview of all purchase activity over a period |
| Purchase by Vendor (Summary) | Total spend per vendor over a period |
| Purchase by Vendor (Detailed) | Full bill-level breakdown per vendor |
| Purchase by Item (Summary) | Total purchases per product/service over a period |
| Purchase by Item (Detailed) | Full line-item breakdown per product/service purchased |
Receivable
Monitor what customers owe you.
| Report | What It Shows |
|---|---|
| Receivable Summary | Overview of total outstanding receivables |
| Receivable Ageing Summary | Outstanding invoices grouped by customer, bucketed by days overdue |
| Receivable Ageing Detail | Invoice-level breakdown of overdue amounts by age bucket |
Ageing buckets: Current, 1–30 days, 31–60 days, 61–90 days, 90+ days
Payable
Monitor what you owe vendors.
| Report | What It Shows |
|---|---|
| Payable Summary | Overview of total outstanding payables |
| Payable Ageing Summary | Outstanding bills grouped by vendor, bucketed by days overdue |
| Payable Ageing Detail | Bill-level breakdown of overdue amounts by age bucket |
Books
Detailed transaction-level records.
| Report | What It Shows |
|---|---|
| General Ledger | Every transaction posted to every account, in chronological order |
| Account Transactions | All transactions for a selected account (or all accounts) |
| Party Account Statement | Full transaction history and running balance for a specific contact |
Inventory
Track stock levels and value.
| Report | What It Shows |
|---|---|
| Inventory Summary | Current stock quantity, cost, and value for all inventory items |
Tax
| Report | What It Shows |
|---|---|
| VAT Return (UAE) | Output tax collected and input tax paid — ready for FTA filing |
The VAT Return is available for UAE companies only.
Date Filters
All reports have a date range selector. Common presets:
- Current / Last financial year
- Current / Last month or quarter
- Custom date range
Downloading Reports
Every report can be exported as a PDF:
- Open the report
- Set your date range (and any other filters)
- Click Download
The PDF generates in the background and downloads automatically.
Report Accuracy
Reports are only as accurate as the data entered. To ensure accurate reports:
- ✅ Approve invoices and bills (drafts don't appear in reports)
- ✅ Record all expenses and payments promptly
- ✅ Use the correct accounts on each transaction
- ✅ Set your financial year start date correctly in Settings → Localization
- ✅ Reconcile your accounts regularly
Frequently Asked Questions
Why don't my draft invoices show in the P&L?
Only approved (posted) documents affect your reports. Drafts are excluded.
My numbers don't match my bank statement — why?
The system reflects what's been entered, not necessarily what's cleared your bank. Reconcile regularly to catch any missing transactions.
Can I filter a report by contact or account?
Yes — reports like General Ledger, Account Transactions, and Party Account Statement let you filter by account or contact. Others show all data by default.
What's the difference between Summary and Detailed reports?
Summary reports show one total row per customer/vendor/item. Detailed reports show every individual invoice or line item — useful for drilling down into the numbers.
What's the difference between Ageing Summary and Ageing Detail?
Ageing Summary shows one total per customer/vendor across age buckets. Ageing Detail shows each individual unpaid invoice/bill with its own bucket.
Some reports are locked — how do I access them?
Reports marked with a plan badge require a Plus or Premium subscription. Upgrade under Settings → Subscription.
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